Sunday, April 25, 2010

Call for Evaluation Project Proposal

Dear All,

Please kindly find the ToR for Project Evaluation. We expect to
receive proposal from individual/firm/institution by April 26, 2010 at
the latest. Please send your proposal to :
and copied to


Admin - ChildFund Indonesia
Bener Meriah Project


Project:        “Supporting Children, Youth, and Women Rebuild Their Lives
in Communities Affected by Conflict in NAD – Nanggroe Aceh Darussalam”
Project number: IQ 136 01
Project Period:         Original from 15th October 2008 – 15th October 2009
Extension from 6th October 2009 – 28th February 2010
Project budget:         €225.000,-

I.      Introduction
Secours Catholique/Caritas France (SCCF), an Association governed by
the of 1901, declared to the Prefecture of Police of Paris under
number 9092 on 1 October 1946 (Official Journal of 29 October 1946)
and recognized as being an organisation of public usefulness by a
decree issued on 25 September 1962 (published in the Official Journal
of 29 September 1962). Whose SIREN number is 775 666 696, having its
registered office in Paris 7ème at 106 rue du Bac, France.


ChildFund Indonesia (CFI), having its registered office at Jakarta,
Indonesia, base on the letter from the Head of the planning Bureau
Secretariat General of the Ministry of Social Affairs, number
1328/PER-KLN/XII/2008, dated 19 December 2008 and the letter from the
Head of the planning Bureau Secretariat General of the Ministry of
Social Affairs, number 009/PER/I/2005, dated 3 January 2005,
represented by Mr Sharon Thangadurai, National Director.

Secours Catholique/Caritas France and CHILDFUND INDONESIA have agreed
to the realization of the project “Supporting Children, Youth, and
Women Rebuild Their Lives in the Communities Affected by Conflict in
NAD – Nanggroe Aceh Darussalam” listed by Secours Catholique/Caritas
France under project No. IQ 139 01 and extended under project No IQ
139. The original agreement period was for 12 months, dating from
October 2008 until October 2009, and it was extended from October 2009
until February 2010.

II.     Project background
The project is implemented in 12 villages in the Benar Meriah regency
of the province Nanggroe Aceh Darussalam. The overall objective of
this project is to create a peaceful and protective environment where
children, youth and women can heal from the impacts of decade’s long
conflict and lead their path to a sustainable development. Institution
building, capacity building, linkages, advocacy and support for
livelihood have been envisaged as the key strategies to achieve this

The project will strengthen the capacity of existing formal and
informal institutions and will build new organizations where such
initiative is vital for the protection and well being of children,
youth and women. Children, youth and women will be provided
opportunities to build their life skills and overcome the affects of
the conflict. Local Stakeholders like religious leaders, village
leaders, and school teachers will be sensitized through workshops and
capacity building to change their attitude and practices towards
children, youth and women. Efforts will be made to transform schools
into pupil centred and inclusive schools.

III.    Project objectives
The objectives for this project are:
-       Establish and strengthen community based peace building and
protection mechanisms linked to area level advocacy based protection
structures / networks;
-       Establish and strengthen community based peace building and
protection mechanisms linked to area level advocacy based protection
structures / networks;
-       Empower children, youth and women to overcome the impact of conflict
and to meaningfully participate in decisions affecting their lives;
-       Sensitize local leaders and service providers to understand and
respond the needs of children, youth and women;
-       Reduce economic vulnerability of youth and women by improving their
access to financial and non-financial services.

IV.     The purpose of this terms of reference
This term of reference (ToR) is intended to provide guidance and
reference to SCCF and CHILDFUND INDONESIA in arranging project
evaluation. It is also intended to provide guidance to all third
parties interested in performing the external evaluation based on this

V.      Objectives of the external evaluation
The external evaluation of the project is primarily aiming at
comparing the actual current condition found in the field by a third
party to the initial expected results and indicators as planned in the
initial proposal, project MoU, log frame and other supporting
documents agreed upon by SCCF and CFI. In general the evaluation
should focus specifically on measuring the impact of the project of
CFI on individual beneficiaries as well as the general community.

The external evaluation has been agreed upon in the MoU between SCCF
and CFI and should be implemented accordingly. In accordance with the
project MoU CFI will undertake the responsibility of project
evaluation by a third party to ensure:
1.      Narrative and activity report accountability,
2.      Examine and review methods of activities and management included
risk of analysis and management,
3.      Ensure CFI’s practices complying with all aspects of law and
relevant regulations.

VI.     Specific evaluation criteria
Due to the nature of the project, SCCF and CFI would like request the
third party assessor to examine the following specific criteria:

Impact and effectiveness
-       To what extent has the project realised the principle objective of
the project: To create a peaceful and protective environment where
children, youth and women can heal from the impacts of decade’s long
conflict and lead their path to a sustainable development.
-       Analysis of the achievement of the project objectives and their
contributions to the above overall goal through the program
activities. This should be based on the indicators mentioned in the
project’s log frames.
-       Were there negative or other unexpected impacts? Why has this
occurred and how were these addressed during the project?
-       Has there been an impact (positive or negative) on non-beneficiary
households in the targeted communities?
-       How effectively have the financial resources and assets of the
project been managed (for instance the construction of the ‘jambo’
construction) by CFI?
-       What has been the effect of the project on the school performance of
the children targeted during this project?
-       How effective has the provision of micro credits by CFI been, and
what has been the impact of this part of the project on the targeted
-       How effective has the implementation of the project through CFI
been? What improvements in the relationship with CFI could have been
made to increase the impact and effectiveness of the project?

Appropriateness and relevance
In the peculiar context of the regency of Bener Meriah, Nanggroe Aceh
-       Were the actions undertaken appropriate in the context of the needs
of the population and the context of the situation?
-       Was the program execution appropriate in relation to the customs and
practices/social organisation, of the affected population?
-       To what extent were potential and actual beneficiaries consulted as
to their perceived needs and priorities?
-       What was the level of local stakeholder (including beneficiaries,
government and the local NGO partners) participation in project
design, implementation and monitoring?
-       Evaluate the degree of satisfaction with the programme in the target

-       Was the assistance provided by CFI in a way that took into account
the long term context of the area and the exit strategy/follow up of
the project?
-       How sustainable are the improvements in terms of protective
environment for the targeted beneficiaries?
-       Will the positive impacts continue after the lifetime of the
program? How has this been addressed by CFI?
-       Do the results of this project provide a sustainable foundation for
any new projects currently being planned by CFI?
-       Did the assistance seek to strengthen the capacity of local
government, local NGOs, and local staff?
-       Economic and financial sustainability: evaluate if services provided
under the programme can be operated and maintained by the
beneficiaries / committees, etc. Are they willing and able to do this?
Please specify for the microfinance component of the project.

-       Was the geographical coverage of the CFI programme and the selection
of targeted communities appropriate?
-       Were beneficiaries correctly and fairly identified and targeted?
-       Were all stakeholders including beneficiaries and non-beneficiaries
aware of project objectives and targeting criteria?

-       Include an analysis of the integration and participation of men and
women in the project.
-       Did the programme include special components for women and if so,
were these systematically monitored?

-       How have lessons learned from monitoring/evaluation during the
project implementation been incorporated into the programme, and
shared with partners?
-       How have CFI and SCCF monitored and evaluated the progress and
impact of the project? Were appropriate and relevant indicators
developed for this?
-       To assess the strengths and weaknesses of the project management
-       To assess the strengths and weaknesses of quarterly internal
monitoring and evaluation of the project (tools and material used in
the project activities)
-       To synchronize progress reports with result of activities
-       To measure ownership of the activities by communities and the
ability and willingness of the community to address these problems
themselves without the support of CFI.

VII.    Evaluation Plan
The external evaluation should take place in May 2010 and the report
of the evaluation should be submitted to CFI at the latest the third
week of May 2010.

Date    Process
19 Apr – 23 Apr ‘10     Proposal Submission
26 Apr – 27 Apr ‘10     Bidding
28 April ‘10    Announcement Discussion on agreed-upon procedures to
29 April ‘10    Evaluator Contract Signing
29 April – 20 May ‘10   Evaluation Phase
21 - 27 May ‘10 Reporting
1 June ‘10      Final Report submission

VIII.   Evaluation Methodology
It is suggested that the evaluation concentrates on qualitative
methods, semi-structured interviews with key stakeholders, focus group
discussions. It is therefore suggested by CFI and SCCF that the
external evaluation as described in this ToR, will follow the
methodological framework mentioned below.

Document Review
-       Review of all relevant program documents (CFI proposals, logical
frameworks and budget, interim progress reports, monitoring reports,
etc), either with CFI or SCCF;
-       Gathering and review of data from third parties: local authorities,
officials and leaders, Community Based Organisations, groups of
beneficiaries and other aid organisations.

-       Collecting and verifying information through field surveys and
interviews with relevant stakeholders;
-       Interviews with beneficiaries and village representatives;
-       Visit to project sites;

IX.     Expected Outputs
-       A report concerning the process and the outcomes of the evaluation
in line with this ToR. The third party evaluator should provide CFI
with five (5) hard copies and one (1) soft copy (MSword or PDF
format). The report should be written in English.
-       Comments on insufficiencies project output as expected at the start
of the project;
-       Notifying potential strategies of CFI for the related activities;
-       Analysis on CFI’s practices in management and project activities and
recommendations following the analysis
-       Recommendation on potential sustainability of CFI in program and
project management;

A draft version of the report will be sent to SCCF and CFI
electronically not later than a week after the achievement of the
field work. On the basis of the comments received the evaluator will
draft the final report, no later than one (1) week after receiving
comments from both CFI and SCCF.

Attached to the final report for this evaluation the evaluator will
attach a financial report concerning the evaluation process.
Supporting receipts for all expenditures need to be presented to CFI.

X.      Evaluator Profile
The third party evaluator should not be in any way related or
dependent on both CFI and SCCF, or involved in the project being
evaluated. Besides this, the evaluator should be:
•       Public firm,
•       Good knowledge and understanding of peace building procedure,
•       Minimum of five (5) years of experience in particularly evaluating
non profit organizations is preferable,
•       Good understanding of English in oral and written is preferable.

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