Vacant Position in CARE International Indonesia: Admin & Procurement Assistant-Palangkaraya-Central Kalimantan-SLUICES Project

CARE Indonesia in Palangkaraya, Central Kalimantan is currently recruiting the following position for its project:
JOB TITLE                    : ADMIN & PROCUREMENT ASSISTANT
DEPARTMENT/PROJECT  : SLUICES 
REPORTS TO                : OFFICE MANAGEMENT AND PROCUREMENT COORDINATOR 

JOB SUMMARY:
Admin and Procurement Assistant based in Palangka Raya.  Assigned to   administrative and procurement in Central Kalimantan Project. He / she must ensure that all the procurement process is in accordance out according to procedure manual CARE Indonesia. He/She is responsible to Office Management & Procurement Coordinator.

RESPONSIBILITIES AND TASKS:
A. Procurement
1. Checking PR (Purchase Request) : completed and accuracy of data according to CARE Indonesia Procurement Manual
2. Handle  procurement  process for both program and operational needs required by the staff of office in accordance with CARE Indonesia Procurement Manual
3. Preparing all procurement document (RFQ, Summary Bidding, PO, Contract, ROP and other documents)
4. Conducting  a  market survey of the vendor of goods and services that are routinely feasible and credible for approved vendor list
5. Every week by email  sent to Procurement Progress Report to Procurement Specialist and cc to  Office Management & Procurement Coordinator
6. Provide a timely delivery in accordance with PR
7. Keeping the reporting documents related to procurement are recorded properly and confidentially
8. Initiative  to provide reporting  to  the deviation  of  the process of procurement vendor credibility,  the issue  of  rising  prices  and the quality of the items to be purchased by CARE and  inform the Office Management & Procurement Coordinator
9. Giving an explanation of information relating to the procurement process if requested by the Team Bidding
10. Any other duties and responsibilities which are not listed in the Job Description, but already contained  in  the Procurement Manual CARE Indonesia
B. Administrative
 
1. Responsible for the operational Telephone and Fax: to accept and deliver telephone messages and faxes to the intended person, providing information as needed.
2. Responsible for managing the data assets: transfer of assets, revenue assets, transfer of assets, grants asset, auction of assets and the file's all data assets.
3.  Ensure that all asset management administration procedures are in accordance with CARE and all forms of administration according to standard asset is CARE.
4. Manage Stack Card in every room
5. Report  up date asset data each month to the Admin Jakarta Office  and Cc.Supervisor
6. Responsible for data distribution: GRN project materials and other materials.
7. Ensure that the data distribution is the standard CARE
8. Any other duties that maybe reasonably assigned by the supervisor.

SUPERVISES:
None

QUALIFICATIONS:
1) Education  : Min. DIII : Economic / Ethnic / Agriculture/Administration  
2) Experience : Min. 2 Years with procurement and Administration in NGO context
3) Specific technical skills : Familiar with procurement procedure and asset system
4)  Familiar with vendors in Central Kalimantan
5) Ability to complete given assignments accurately and attention to detail
6) Ability to manage varied workload, prioritize tasks, work under pressure and tight deadlines
7) Ability to work in a team and a Customer satisfaction oriented
8) Moderate English skill
9) Familiar with MS Word and Excel, experience with Scala system is advantage

WORKING CONDITIONS:
Palangka Raya 90%; Travel 10%

TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before April 29th 2010 to CARE International Indonesia, Human Resources Unit:
recruit_383@careind.or.id
"Only qualified applicants will be shortlisted"

www.careindonesia.or.id

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